Which officer is responsible for ensuring members have the necessary materials, such as the constitution?

The Secretary is responsible for ensuring that members have the necessary materials, including the constitution, as part of their role in maintaining the organization's records and communications. This officer plays a crucial part in organizing information that is essential for the smooth operation of meetings and the overall functioning of the organization. Having access to the constitution allows members to familiarize themselves with the rules, procedures, and guiding principles of the group, which is fundamental for informed participation in meetings and decision-making processes.

While other officers like the Vice President, Treasurer, and Advisor have their distinct responsibilities—such as supporting the President, managing finances, and providing guidance—the Secretary’s primary duty focuses on documentation and communication, making them the key figure in ensuring that all members are equipped with the necessary materials to engage effectively in the organization's activities.